Collect Your Corporate Event Photos via QR Code

Summer celebration, Christmas get-together or team event: your guests scan the QR code and upload their photos to a shared gallery – no app, no effort for your IT.

Register for free now

Hundreds of photos are taken at company events – scattered across employees' phones. With ForeverPics you collect every picture in one GDPR-compliant place: put up the QR code, guests scan and upload, and the gallery grows live. Ideal for summer celebrations, Christmas get-togethers, anniversaries and team events – with no software rollout or training.

This is what your guests see

No download, no sign-up — scan the QR code, upload a photo, done.

Guest page on a phone: event name, counter and shared photos

The guest page — every photo in one place, live during the celebration.

Shared gallery with photos from several guests and a heart button

Every photo shows who contributed it — with a heart for the best ones.

How it works

1

Create the event & place the QR code

Set up your company event in minutes. Use the card designer to create QR cards for tables, reception or photo wall – ready to print.

2

Employees scan & upload

Your guests scan the code with their phone camera and upload photos right in the browser – no app, no accounts.

3

Live slideshow & central download

Photos play live as a slideshow on screens or a projector. After the event, download all pictures in one go – e.g. for the intranet.

Your benefits with ForeverPics

GDPR-compliant

Access only via the QR code, secure storage, automatic deletion after expiry – data processing agreement available.

No app, no IT hurdles

Works on any smartphone right in the browser – no installation, no accounts for your employees.

Live slideshow

Show the photos on screens or a projector during the celebration – it connects people and gets conversations going.

Videos, not just photos

The speech, the award ceremony, the applause – short videos up to 60 seconds, with sound. Included in every package.

Central download

All photos as one ZIP in original quality – for the intranet, newsletter or company archive.

Your corporate design, your gallery

Match header, background and accent colors to your company branding – for a professional appearance.

Ready-made QR card designs

Choose from several designs and formats (A6, A5, A4) as PDF or PNG – free, just print for reception or tables.

Secure your date early

We deliberately limit how many events run per day, so uploads and the slideshow stay smooth at your event – book your date in good time.

What does it cost?

Try it free with 30 photos – event plans in different sizes are available for corporate events (invoice included):

All users start with the free Moment plan. Packages can be purchased anytime securely in the event area with various payment methods.

Moment

Free trial

Free

Small gatherings & testing

  • ✓ Up to 30 photos
  • ✓ 1 video
  • ✓ 7 days of storage
  • ✓ Guests: upload and view — 2 days from the event day
  • ✓ For you: upload right from creation — until the guest window closes
  • ✓ For you: view in the dashboard — 7 days
  • ✓ Download as ZIP
  • ✓ Live slideshow
  • ✓ QR code access
  • ✓ Unlimited number of guests
  • ✓ QR card design templates
  • ✗ No support inbox
Start for free
-20%

Memory

The Bestseller

€25.00
€20.00

only until 2026-12-31 No VAT charged according to § 19 UStG (small business regulation).

Birthdays & family celebrations

  • ✓ Up to 2,500 photos
  • ✓ 5 videos
  • ✓ 90 days of storage
  • ✓ Guests: upload and view — 25 days from the event day
  • ✓ For you: upload right from creation — until the guest window closes
  • ✓ For you: view in the dashboard — 90 days
  • ✓ Download as ZIP
  • ✓ Live slideshow
  • ✓ 1 event per purchase
  • ✓ QR code access
  • ✓ Unlimited number of guests
  • ✓ QR card design templates
  • ✓ Additional photos unlockable (up to 1.000)
  • ✓ Support inbox
Create free account (Purchase in event area)
-20%

Milestone

For the big day

€49.00
€39.20

only until 2026-12-31 No VAT charged according to § 19 UStG (small business regulation).

Weddings & anniversaries

  • ✓ Up to 5,000 photos
  • ✓ 10 videos
  • ✓ 180 days of storage
  • ✓ Guests: upload and view — 60 days from the event day
  • ✓ For you: upload right from creation — until the guest window closes
  • ✓ For you: view in the dashboard — 180 days
  • ✓ Download as ZIP
  • ✓ Live slideshow
  • ✓ 1 event per purchase
  • ✓ QR code access
  • ✓ Unlimited number of guests
  • ✓ QR card design templates
  • ✓ Additional photos unlockable (up to 1.000)
  • ✓ Priority support inbox
Create free account (Purchase in event area)
-20%

Legend

The big stage

€99.00
€79.20

only until 2026-12-31 No VAT charged according to § 19 UStG (small business regulation).

Corporate events & galas

  • ✓ Up to 10,000 photos
  • ✓ 20 videos
  • ✓ 365 days of storage
  • ✓ Guests: upload and view — 90 days from the event day
  • ✓ For you: upload right from creation — until the guest window closes
  • ✓ For you: view in the dashboard — 365 days
  • ✓ Download as ZIP
  • ✓ Live slideshow
  • ✓ 1 event per purchase
  • ✓ QR code access
  • ✓ Unlimited number of guests
  • ✓ QR card design templates
  • ✓ Additional photos unlockable (up to 1.000)
  • ✓ Priority support inbox
Create free account (Purchase in event area)

No memory gets lost

Extend photo limit & save all images

Your event went better than expected and your guests snapped away? Awesome! Have you reached your photo limit? No problem! On the event page, all photos are visible to you and your guests. The additional images are initially shown as pixelated previews in your photo management. Want to view and download the extra photos in full quality? Simply unlock the bonus photos. Note: Unlocking additional photos is available in the paid packages (Memory, Milestone, Legend) – not in the free Moment package.

Up to 100 photos
Always €2,99
From 101 photos
€0,010 per photo
Example: 200 photos
€3,99
How it works: Your guests upload photos via QR code and can see all images on the event page. In your event area, photos that exceed the included limit are initially shown as previews (pixelated). Simply unlock them to see them in full sharpness and enable downloading.
Per event, you can unlock up to 1.000 photos on top of your plan limit.

Frequently asked questions

Create an event for your company celebration on ForeverPics and place the QR codes around the venue. Every guest scans the code with their phone camera and uploads their photos to the shared gallery – everything lands in one place automatically.

No. The QR code opens the gallery right in the browser. Your guests can upload and view photos immediately – no app install, no registration.

Yes. The gallery can only be reached via the QR code, photos are stored securely and deleted automatically when the storage period ends. Details are covered in our privacy policy; a data processing agreement (DPA) is available.

Trying it out is free (30 photos, 7 days). For company events we recommend plans from €25 with 2,500 photos and 90 days of storage – payable by card or PayPal, invoice included.

Yes. A short pairing code connects any smart TV or projector to your event – new photos appear in the live slideshow automatically.

The slideshow checks for new pictures every 15 seconds. When a guest uploads a photo or video, it appears on the TV or projector within about 15 seconds – all by itself. Nobody has to click anything or reload the page.

Yes. One click in your dashboard switches the guest page off. Attendees then see a notice that the event has ended. Nothing is deleted – your photos and videos remain, and you can reopen the page at any time.

The upload window opens at 00:00 on your event day – from then on your guests can upload and view the gallery. The guest page itself is reachable before that, so you can take a look and test the QR code in advance. How long the window runs depends on your plan: Moment 2 days · Memory 25 days · Milestone 60 days · Legend 90 days – counted from the event day, ending at midnight. After that the guest page closes, but your photos stay with you: you keep access to every one – in the dashboard under “My Photos”, for as long as the storage period runs (7 days on the free plan, up to 365 on the largest). The storage period starts when you create the event.

Yes, if you enable it for your event. The event settings have a “Guest video upload limit” – set to “0 – no videos” by default. Switch it to “1 video per guest” and every guest may contribute one video. You can always add videos yourself, regardless of this setting.

At most 1 minute and at most 500 MB per file. Common phone formats work (MP4 and MOV, including iPhone). The audio track is included – keep that in mind when people are talking in the background.

Per event: Moment 1 · Memory 5 · Milestone 10 · Legend 20. Deleted videos still count – the number is an allowance, not a stock level.

After uploading, a video first has to be converted into playable formats. Depending on length and file size this takes about 30 to 60 seconds. It then appears in the gallery on its own – no need to reload the page.

Ready for your next company event?

Create your event in a few minutes and try everything for free.

Register for free now
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